Aviano AB Exhibitor Resources

EXHIBITOR RESOURCES

Exhibiting at this event is a valuable opportunity to increase your company’s exposure and grow your business. Please review the information below to get the most out of your experience. We look forward to your participation!

Exhibitor Checklist

Register to Exhibit

You must be a registered exhibitor to participate in this event.

Submit Security

Security information is needed for each exhibitor representative in order to gain installation access. You may submit up to three representatives. This information is also used to create your exhibitor name badge.
Security Deadline: Friday, September 12, 2025.

NCSI cannot guarantee installation access if an exhibiting company fails to submit completed security information on time for its representatives.
This installation has the right to deny access to an event participant for any reason.
If you are not a U.S. Citizen please contact NCSI.
Please ensure you have a federally compliant REAL ID.
CAC holders must be submitted on the access roster, so please have all exhibitor representatives attending the event complete the security submission.

Log into the Exhibitor Portal

Update your exhibitor profile with your company description, representatives, key technologies, and contact details for both the online listing and printed program guide. Each event has unique fields, so information won’t transfer between events. Log in to manage and edit each event separately.

Quick Links

Register to Exhibit

Submit Security

Exhibitor Portal

Event Timeline

October 27
2:30 PM – 4:00 PM Exhibitor Pass Pick-Up

October 28
8:00 AM Meet at VCC for group escort or pass pick-up
8:00 AM – 9:00 AM Exhibitor Set-Up
9:00 AM – 9:30 AM Senior Leadership Tour
9:30 AM – 1:00 PM Tech Expo
1:00 PM – 1:30 PM Exhibitor Breakdown & Pass Return

Getting on Base

All exhibitors must obtain a base pass from the Visitor Control Center (VCC) at the LVIS Gate by presenting a valid ID/Passport while our sponsor is present. A delay in your arrival may result in a delay in your base access. Please plan accordingly and arrive on time.

Pass Pick-Up – Recommended Option: Monday, 27 October | 2:30 PM – 4:00 PM
Exhibitors should pick up their passes at the VCC at the LVIS Gate on Monday 27 Oct, 2:30 - 4:00 PM with a valid ID/Passport while our sponsor is present. The VCC closes promptly at 4:00 PM. Picking up your pass on Monday will allow for smoother access on the morning of the event.

Pass Pick-Up – Alternate Option: Tuesday, 28 October | 8:00 AM
If you are unable to pick up your pass on Monday, you must arrive at the VCC at 8:00 AM on Tuesday with a valid ID/Passport to obtain your pass while our sponsor is present.

VCC Location
Area F South Gate Bldg. 14650
(Also on Google Maps as ‘Aviano Air Base LVIS Gate')

Please note you will pick up your pass from the LVIS Gate but enter through the South Gate.

Event Location
La Bella Vista Club
33080, Roveredo in Piano PN Bldg. 1404
Aviano Air Base Italy 33080

From the South Gate to the La Bella Vista Club

Proceed through the Aviano AB South Gate
At the roundabout, take the third exit
In 300ft turn left into the parking lot

We thank you in advance for your patience and understanding with the new base access process as we are visitors to Aviano AB and must follow the protocols of the base.

Power

The exhibit tables will have EU power plugs. We suggest bringing a converter if you only have 120V outlets.

WiFi

WiFi Network: 31FSS_Wireless
Password: 31fssrocks

You are encouraged to bring your own personal hot spot.

I Have a Solution!

Does your company offer a product or service that aligns with the installation's mission requirements? Please provide your information below to further discuss how your company can assist with any of these products or services of interest. Also, let us know who your target audience is and we will invite them to the event!