EXHIBITOR INFORMATION

Exhibiting at our targeted events is a valuable opportunity to increase your company’s exposure and grow your business. Please review this information to get the most out of your experience. To exhibit at this event, your company must purchase exhibit space, submit your representatives security information, and submit an exhibitor directory listing.

WHAT’S INCLUDED AS AN EXHIBITOR

  • Table, chairs, and electricity
  • Post event attendee list with opt-in contact information
  • One complimentary pass to attend speaking sessions
  • Marketing benefits:
    • Company listing on event website and in pre-event attendee marketing emails
    • Opportunity to share your target audience for inclusion in attendee marketing campaigns
    • Inclusion in printed exhibitor directory
    • Inclusion in online exhibitor directory with enhanced marketing material upload capabilities
    • Company logo included online and in the printed exhibitor directory (additional fee)

PRE-EVENT

WHAT YOU NEED TO DO

  • Register to exhibit at the event, if you have not done so already
  • Register the representatives who will be attending by submitting required security details
  • Submit an alternate representatives security information in case another representative cannot attend
  • Log into the Exhibitor Portal
  • Let us know who your target audience is at the event location
  • Set appointments to coincide with the event

EXHIBITOR PORTAL

NCSI is very excited to announce that our new tool, the Exhibitor Portal, is ready for exhibitors to use! The Exhibitor Portal will allow exhibitors to update company and event specific information in one singular place. Please visit the Exhibitor Portal to ensure you submit all required information for the event. 

If you have previously registered as an attendee or an exhibitor rep for one of our events, you can use the same email address and password. If not, you will need to select “Set/Reset/Forget Password” to set a password. Be sure to use the email address that we have on file at NCSI.

There are only a few events available on the portal right now, but we will be adding more as more events get closer. Once you’re logged in, you will see the option to manage different events that your company has registered to attend. Because each event contains its own specific fields, the information will not copy over from one event to the next and you will need to edit each of the events individually.

SECURITY

The deadline for submitting the required event information and security is Monday, April 11.

Non-U.S. Citizens are not guaranteed access to the installation. NCSI is not held responsible if an exhibiting company fails to submit complete security information on time for its representative(s), nor is NCSI responsible if an installation denies access to any individuals for any reason. Please ensure you have a Federal-Compliant Driver’s License/REAL ID. Exhibitors are encouraged to bring a valid Passport in addition to Driver’s License as backup to all event locations. Should your ID be deemed invalid, NCSI cannot aid in your access to the installation.

EVENT DAY

WHAT YOU NEED TO REMEMBER

  • Be on time! Sometimes the visitor gate can have traffic in the morning. Please prepare so that you can arrive on time to the event
  • Be prepared to describe your company, products, and services in 30 seconds or less
  • Demonstrations draw more attention than flyers and brochures
  • Do not leave your exhibit space unattended or pack up early. It reflects poorly on your company when your exhibit space is empty

EVENT TIMELINE

View the full agenda here.

Monday, April 25
3:00 – 5:00 Early Setup and Deliveries for Large Equipment and Outdoor Exhibits – Anderson Field House
*Must be approved by NCSI in advance

Tuesday, April 26
8:00 – 10:00 Registration and Setup – Anderson Field House
10:00 – 5:00 Exhibits Open – Anderson Field House
5:00 – 7:00 Networking Reception – Eustis Club

Wednesday, April 27
8:00 – 10:00 Registration and Setup – Anderson Field House
10:00 – 3:00 Exhibits Open – Anderson Field House

EVENT LOCATION

Exhibits will be held at the Anderson Field House:
643 Dickman Street
Newport News, VA 23604

Speaking sessions will be held at the Jacobs Conference Center:
647 Monroe Avenue
Newport News, VA 23604