EXHIBITOR INFORMATION

Exhibiting at our targeted events is a valuable opportunity to increase your company’s exposure and grow your business. Please review this information to get the most out of your experience. To exhibit at this event, your company must purchase exhibit space, submit your representatives security information, and submit an exhibitor directory listing.

WHAT’S INCLUDED AS AN EXHIBITOR

  • Table, chairs, and electricity
  • Post event attendee list with opt-in contact information
  • Inclusion in the Senior Leadership Tour (where applicable)
  • Marketing benefits:
    • Company listing on event website and in pre-event attendee marketing emails
    • Opportunity to share your target audience for inclusion in attendee marketing campaigns
    • Inclusion in printed exhibitor directory
    • Inclusion in online exhibitor directory with enhanced marketing material upload capabilities
    • Company logo included online and in the printed exhibitor directory (additional fee)

PRE-EVENT

WHAT YOU NEED TO DO

  • Register to exhibit at the event, if you have not done so already
  • Register the representatives who will be attending by submitting required security details
  • Submit an alternate representatives security information in case another representative cannot attend
  • Log into the Exhibitor Portal
  • Let us know who your target audience is at the event location
  • Set appointments to coincide with the event

EXHIBITOR PORTAL

NCSI is very excited to announce that our new tool, the Exhibitor Portal, is ready for exhibitors to use! The Exhibitor Portal will allow exhibitors to update company and event specific information in one singular place. Please visit the Exhibitor Portal to ensure you submit all required information for the event. 

SECURITY

The deadline for submitting the required event information and security is Monday, May 23.

Non-U.S. Citizens are not guaranteed access to the installation. NCSI is not held responsible if an exhibiting company fails to submit complete security information on time for its representative(s), nor is NCSI responsible if an installation denies access to any individuals for any reason. Please ensure you have a Federal-Compliant Driver’s License/REAL ID. Exhibitors are encouraged to bring a valid Passport in addition to Driver’s License as backup to all event locations. Should your ID be deemed invalid, NCSI cannot aid in your access to the installation.

EVENT DAY

WHAT YOU NEED TO REMEMBER

  • Be on time! Sometimes the visitor gate can have traffic in the morning. Please prepare so that you can arrive on time to the event
  • The Senior Leadership Tour typically begins at 8:30 AM so be ready and set up
  • Be prepared to describe your company, products, and services in 30 seconds or less
  • Demonstrations draw more attention than flyers and brochures
  • Do not leave your exhibit space unattended or pack up early. It reflects poorly on your company when your exhibit space is empty

EVENT TIMELINE

7:30 AM – 8:30 AM Exhibitor Set-Up
8:30 AM – 9:00 AM Senior Leadership Tour
9:00 AM – 1:00 PM Tech Showcase
1:00 PM – 1:30 PM Exhibitor Breakdown

INSTALLATION ACCESS PROCEDURE

The Exhibitor Access List (EAL) will be posted at all gates. The Walters Gate is the most convenient to get to the event location. You will need to show photo ID and them know you are on the EAL for the Tech Showcase.

DRIVING DIRECTIONS

Event Location:
Sam Houston Community Center, Building 1395
1395 Chaffee Road
Fort Sam Houston, TX 78234

From the Walters Gate to the Sam Houston Community Center

  • Once inside the gate, at the first stop light, turn right onto Wilson Way
  • Wilson Way will turn into Garden Avenue
  • Continue past Schofield Road
  • Turn left on Corporal Johnson Road
  • The Sam Houston Community Center will be on your right